It is a very thought process to plan an event and picking the right event organizer can be the best decision. For any corporate function, wedding, birthday event or a product launch it is extremely important that you select an experienced and reliable Event Organizer Singapore to help you take care of your occasion. Below is a list of the best event organisers that you can choose based on your needs.
1. Understand Your Event Requirements
Now, in order to start a search for an event planner you must know what you need in your event. Think about the event you are having, the amount of guests as well as the setting and any themes or activities you want incorporated. It will help you better communicate the needs to possible event organisers with this understanding.
A formal corporate event to be planned will involve different skills than a fun-filled wedding and a creative product launch, as well. You will also be able to get a better sense of what kind of services you need based on the scale and expectation of your event.
2. Research the Organizer’s Expertise
Event managers are not all the same type of event organizers That one has to be perfect for your needs. Find one who has experience in event management, specifically with events similar to the ones you want to host.
Some managers cater to corporate events, other organizers might be exclusive to weddings or big public events. Scan their portfolio and check the reviews or testimonials to evaluate their capability.
A good organizer will be more than happy to show you examples of their past work and references from previous satisfied clients.
3. Check for Experience and Reputation
When picking an event planner, Experience is Everything. A versatile event organizer would know how to deal with, from working out logistics and coordination over problem-solving in order for an event run smoothly. He will also depend on his assessment and supplier/vendors- belly, venue etc., which can be a huge leg-up for a premium service.
Also, think about their industry reputation. Check out what is written on the internet, ask for recommendations from Singapore-based event planners you know or maybe a colleague- friend or family member who have worked with one etc. Good names and reputation are sign posts that point towards an assurance of professionalism.
4. Consider Their Creative Approach
Events are ideally made memorable through a bit of creativity. The best event planners are creative in all aspects whether it be the theme of the event, the immersive experience they create or how they can interact with the guests in an innovative way.
Hire an organiser who can help you with new and creative ideas according to your event vision. Listen to their ideas and reinforce with changes that stay reflective in the overall goals but also bear relevance at the current time of trend in events.
5. Evaluate Their Communication and Customer Service
In event planning, effective communication is a must. Look for an event coordinator who responds and cares about your needs. They should listen to your feedback, and give clear timely updates during the entire process of planning.
Strong customer service is key as well. Your event planner should know how to anticipate problems and have their fingers on the pulse of that information. The planning process should feel easy and stress-free to them.
6. Review Their Budget Management
Event Planning And The Budget (it’s a very important issue.) A Best Event Practitioner knows how to manage within the budget and guides where you can cut corners. Fees must be clear, as well as any hidden charges they may charge.
Request separate invoice for the following as well, venue hire, catering they provide, entertainment, decor and every other service that they are offering. This allows for you to not be caught off guard and get the most bang for your buck.
7. Consider the Size and Scope of the Event Organizer’s Team
Larger events need to take in the size of the team of event organizers. Think bigger event takes a team of staff larger, while a smaller and more close event might actually require fewer support staff.
Give the event organizer enough back up to properly execute the logistics of your event as best they can.
Find out how many hands will be involved in both the planning and the execution of the event and if they are on-site to coordinate on-sight during the event.
A heavily organized team will multitask and still allow everything to get automated.
8. Check for Certifications and Associations
Although not mandatory, it can be a good practice to stay with an event organizer that is certified by some of the respected industry bodies. Being certified and/or accredited by professional organizations, (Singapore Association of Event Planners) for instance verifies the organizers are a standard for industry best practice.
These credentials can also offer you assurance to the event planner of your event organizer’s competence and his/her desire to provide quality work.
9. Schedule a Consultation
After that you will have identified who out of the pool of possible event organizers, hold a consultation to really walk through your event with. That will give you an in-person (or virtually) chance to meet with the organizer and figure out how they align with your event.
Take note during consultation, their communication style and level of professionalism/opinion, and expectations for what you need out of them. Find out what kind of experience they have life events like yours, how they usually do the planning and how they deal with issues.
Conclusion
Finding the right event organizer in Singapore is one of the most crucial steps in ensuring that your time / occasion will be unforgettable and hassle-free. To choose wisely when it comes to your event needs, brainstorm with the list of possible organizers, determine their past experience, creativity level and skills such as communication and budget management.
A good event organizer can help you manifest your vision, as well as offer touch up work and valuable insight/ support in the pre-event stage so that you could half-off and just enjoy the event. Take a moment to choose right, and you will get events from your dream to do successfully and without hitches.